Documents available for public inspection
Council has a number of documents, records and processes available for public inspection.
The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 485 KB) was adopted by Council on 6 December 2023.
Council's official documents:
| Document detail | Available |
|---|---|
| Plans and Reports, Policies and Strategies adopted by Council | Strategies, policies and plans |
| Project and service plans | *To be published once available |
| Grant application, tenders and tender evaluation material (excluding confidential information) | *To be published once available |
| Service agreements, contracts, leases and licences | *To be published once available |
| Terms of reference or charters for Advisory Committees | Special and Advisory Committees |
| Council Plan and Budget and Long Term Financial Strategy | Council Plan and Budget 2021/31 including 10-year financial outlook Previous Council Plans and Budgets |
| Annual Report | Annual Report |
| High-level Organisation Structure | Who We Are (Organisational Structure) |
| CEO Reports | Performance Reporting |
Process information:
| Document detail | Available |
|---|---|
| Complaints handling processes | Complaints |
Council records
Council Meetings Agendas and Minutes:
2024 | 2023 | 2022 | 2021 | 2020
Request previous years agendas and minutes on My Port Phillip.
Other publicly available information
| Document detail | Available |
|---|---|
| Registers of gifts, benefits and hospitality offered to Council Staff | Staff Gift and Hospitality Register as at 30 September 2024 (PDF 180KB) |
| Registers of travel undertaken by Councillors or Council Staff | Councillors and Officers Staff Travel Register as at 30 September 2021 (XLS 15KB) |
| Registers of Conflicts of Interest disclosed by Councillors or Council Staff | Councillors and Officers Conflict of Interest register as at 30 September 2024 (PDF 163KB) |
| Submissions made by Council | *Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages. |
| Register of donations and grants made by Council | |
| Register of leases entered into by Council, as lessor and lessee, (excluding confidential information) | Property leases register July 2024 (PDF 194KB) |
| Register of Delegations | Register of Delegations are available on Councils Good Governance page. |
| Register of Authorised officers | Register of Authorised Officers |
| Register of Election campaign donations | |
| Summary of Personal Interests | Councillors Personal Interest Summary submitted in September 2024 (PDF 161 KB) Officers - Personal Interest Summary submitted in September 2024 (PDF 267KB) |
Data sets
For information on the data sets we're sharing, visit the Australian Government's Data.