Supporting Documents

When applying for a parking permit, you need to provide supporting documents specific to each parking permit type.

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Preparing your supporting documents

When applying for a parking permit you will need to provide supporting documentation specific to the permit type that best applies to your circumstances.

You will need to upload this document to your online application from login to your MyPortPhillip account; or in person by bringing your supporting documents to one of our customer service counters

If the documentation you provide does not meet policy requirements, you will be asked to provide additional information, this will delay the processing of your parking permit.

The section on this page ‘What is an accepted document’ provides examples of the documents required to ensure your parking permit is processed as soon as possible.

You may also be asked to provide further information or re-verify documents and information you have submitted or previously provided us; we will contact you when processing your permit if this is also required.

Required documents

Resident, combined and foreshore parking permit

This permit type requires documentation to link the vehicle to you as the applicant and to the eligible property.

Your official document needs to include all of the following information:

Vehicle owner/driver's name (this is the same name as the permit applicant)
Vehicle registration number
Garaged address of the vehicle (this is the same address as the eligible property for the permit)

You will need to provide one (1) of the following documents with your application, choose what best applies to your circumstances

Your circumstance	one (1) of the following documents
The vehicle is registered in your name	VicRoads Registration certificate or renewal notice. Copy of insurance documents. VicRoads vehicle transfer document
You are the primary driver of this vehicle (and the vehicle is not registered in your name)	Certificate of Insurance (name on permit application and driver name are the same).
The vehicle is owned and registered to a company/business Note: You may be required to provide additional residential identification for your registration-based application if you have not provided this before. We will contact you via email if this information is required.	Signed letter on official letterhead from the company (see example for specific details to be included). Please refer to Company Owned Vehicles section for more details. Sole trader or the vehicle is owned by a company or trust: you will also need to include one of these: registration certificate, contract of sale, or VicRoads vehicle transfer or insurance documents to demonstrate the vehicle is owned by the company and to confirm the links to the company, the applicant and property address.

Visitor parking permit

This permit type requires documentation to show you currently reside at the eligible property as your principal place of residence.

Your document needs to include:

Applicant name
Mailing address the same as eligible property
Supply address is the property you are applying at

You will need to provide one (1) of the following documents with your application, choose what best applies to your circumstances.

Your circumstance	Document required...
You are the property owner	Gas, Water or Electricity bill or Certificate of Insurance Home and Contents
You are renting and your name is on the lease	Current lease or Bond Transfer form or Gas Water or Electricity bill
You are renting but your name is not on the lease	Gas Water or Electricity bill or Current rent receipt showing your name and a witnessed statutory declaration from the lease holder or landlord. The ‘stat dec’ must state that you are residing at the property, the property address and the date that you became a resident at this property.

Your circumstance

Document required...

You are the property owner

Gas, Water or Electricity bill

Certificate of Insurance Home and Contents

You are renting and your name is on the lease

Current lease

Bond Transfer form

Gas Water or Electricity bill

You are renting but your name is not on the lease

Gas Water or Electricity bill

Current rent receipt showing your name and a witnessed statutory declaration from the lease holder or landlord. The ‘stat dec’ must state that you are residing at the property, the property address and the date that you became a resident at this property.

What is an accepted document

You will be asked to provide additional information if the documents you provide do not meet policy requirements.

You may also be asked to provide further information or re-verify documents and information you have submitted or previously provided us.

Accepted documents need to show:

The permit applicant’s name and residential address.

The mailing address and the property address and this must match the eligible property address for the permit.

If your residential identification has an alternative address or a PO Box listed as the mailing address (even if the service address is the property address), we may request additional documentation to support the application.

Documents submitted must be current and dated within three months of receipt.

Graphic showing ID requirements, explaining a document must be original; feature the name of the applicant; under 3 months old; include the mailing address of the eligible property; note the eligible property address as the garaging address or place of service connection (if applicable); be signed (if applicable)

Examples of accepted documents

VicRoads Registration Certificate

Your certificate of registration is part of your registration renewal notice. You’ll find it in the green box on the second page of your notice, by logging into your myVicRoads account under the ‘Notification History’ or you can also request a copy of this from VicRoads for a small fee.

Your vehicle certificate of registration document needs to show:

Name of vehicle owner (same as permit applicant)
Residential Address (same as eligible property for the permit)
Garaging address (same as eligible property for the permit)
Vehicle registration number (same as permit application vehicle)

VicRoads certificate of registration highlighting the 4 pieces of information that must match the application for a parking permit: Name of vehicle owner; eligible address; vehicle registration; garaging address.

To download this certificate from your MyVicRoads online account:

Login to your myVicRoads online portal
Go to Notification History
Locate certificate and download by clicking the down arrow next to the most recent renewal notice within your timeline filter
Attached / upload this certificate with your parking permit application

Please note: We DO NOT accept VicRoads Registration Extracts or screenshots

You are the primary driver however the vehicle is not registered in your name

Issuing date (current)
Vehicle registration number (same as permit application vehicle)
The Insured: (person insured for this vehicle is the same person on permit application)
Garaging address (same as eligible property for the permit)

Example insurance policy highlighting the information needed as supporting document for a permit application when the applicant is the primary driver but not the registered owner.

For company owned vehicles

You will need to provide a letter from your employer on company letterhead, indicating you are a current employee and the vehicle is for your exclusive use. The letter needs to include the following information:

Company Name and ABN
Company Address and phone number
Date
To the City of Port Phillip
I confirm (name of applicant) is an employee at (company name).
Vehicle (vehicle make, vehicle registration) is owned by (company name) with (applicant name) as the primary driver.
The vehicle is housed at (applicant name) primary residence (address of eligible parking permit property).
Certificate of registration in the company name has been included and this information can be verified by contacting myself.
(Name of Fleet Coordinator, General Manager, Director or CEO)
(best contact phone number)
Regards
(Signed by Fleet Coordinator, General Manager, Director or CEO)

Sole traders or when the vehicle is owned by a company or trust:
You will also need to include one of these: registration certificate, contract of sale, or VicRoads vehicle transfer or insurance documents to demonstrate the vehicle is owned by the company and to confirm the links to the company, the applicant and property address.

Proof of Address

Example of a utility bill showing the information that needs to match the details in the application for a parking permit to ensure the ID is valid.

Utility service bill

Visitor Parking Permit Applications need to provide evidence you reside at this address as your primary home.

For this you need to provide your most recent Gas, Water or Electricity bill which needs to show:

Biller Name and postal address (same as permit applicant name and address)
Service Address (must be the eligible property of permit application)
Date issued (current within the last 3 months)

Falsification of documents

Documentation found to be falsified will be reported to police under the Crimes Act 1958

S. 83A(1) amended by Nos 49/1991 s. 119(1) (Sch. 2 item 44), 48/1997 s. 60(1)(Sch. 1 item 61).

A person must not make a false document with the intention that he or she, or another person, shall use it to induce another person to accept it as genuine, and by reason of so accepting it to do or not to do some act to that other person's, or to another person's prejudice.

Penalty: Level 5 imprisonment (10 years maximum).

Concession fees

- Pensioner Concession Card
  must be issued by Centrelink, Department of Health and Human Services or Department of Veterans’ Affairs
- Health Care Card and Low Income Health Care Card
  must be issued by Centrelink or Department of Health and Human Services
- Commonwealth Seniors Health Care Card
  must be issued by Centrelink, Department of Health and Human Services or Department of Veterans’ Affairs
- Department of Veterans’ Affairs (DVA) Gold Cards,
  including:
  - Gold Card - War Widow (WW)
  - Totally and Permanently Incapacitated (TPI)
- Name of applicant as the primary cardholder
- Address the same address as eligible property for permit.
We do not accept Seniors Cards, Student Cards or any other card that is not listed.
To enable your parking permit application to be processed without further delays, please check your concession card meets our requirements before you submit your parking permit application.
You will need to provide your valid concession card with your parking permit application and every year on renewal for the concession fee discount to be applied.